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Sales Support Coordinator (temp to perm)

Location: Wakefield, MA, US, 1880

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Date: May 24, 2019

Company: E. & J. Gallo

Why E. & J. Gallo Winery?

Named a Glassdoor "Best Places to Work" three years in row, we couldn't be prouder of our company culture. As the largest family-owned winery in the world with over 100+ unique wine and spirits brands, our products are synonymous with life's special occasions. Come celebrate with us! Your Talent & Gallo | A Perfect Pairing

As a Sales Support Coordinator, you will administer and coordinate Sales programs and projects specific to functional and/or channel needs. You will process and perform administrative duties as needed. This is an autonomous role where you will handle internal customer inquiries and managed a detailed approach to daily tasks and while working well with people at all levels inside and outside the organization.

This is a temporary position with opportunity to go permanent.


What You Will Do

  • Responsible for overseeing and coordinating special projects and Sales programs as assigned.
  • Prepares and maintains project plans, tracks progress and keeps clients and stakeholders apprised of any issues. Also reports health and status of projects and programs to clients and stakeholders.
  • Maintains project and program related documents.
  • Reviews project and program requirements and identifies interdependencies with other areas and coordinates accordingly.
  • Proactively seeks continuous improvement of tools, processes and field support resources.
  • Manages all aspects of event management including planning and execution.
  • Demonstrates daily a clear understanding and acumen of digital Sales tools.
  • Supports the sales force with general operations to help reach the team’s objectives.
  • Prepares correspondence, various documents, and reports.
  • Conducts basic data reporting and tracking for department.
  • Perform data entry and submits progress reports for key Sales processes.
  • Participates in the assimilation and on-boarding process for new hires.
  • Creates PowerPoint presentations and presentation materials.
  • Screens telephone calls, receives and directs visitors, resolves routine and moderately complex inquiries.
  • Communicates internally important feedback from customers.
  • Distributes incoming mail; prepares packages for shipping.
  • Organizes and maintains an e-file system.
  • Organize travel, events, conferences, and other meetings.
  • Orders and maintains supplies; arranges for equipment maintenance when necessary.
  • Creates expense reports and reconciles department purchasing cards.
  • Maintains calendar of appointments, meetings and travel itineraries; coordinates related arrangements.
  • Distributes minutes of meetings and other vital department information.

What You Will Need

  • High School Diploma or State-issued equivalency certificate.
  • Bachelor’s degree plus1 year of business or administrative experience to include project management; -OR- 5 years of business/administrative experience to include project management experience.
  • Experience organizing, prioritizing and meeting deadlines while working on numerous on-going projects simultaneously.
  • Experienced in event coordination or management experience.
  • Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.
  • Experienced in preparing reports and writing business correspondence.
  • Well versed in Microsoft Office Suite Software.
  • Skilled in verbal and written communications.

What Will Set You Apart

  • Bachelor’s degree plus 4 years of Sales, Administrative or Project support experience reflecting increasing levels of responsibility.
  • Knowledge of standard office practices and procedures.
  • Excellent telephone skills.
  • Skilled in the use of BRIO, FMM, SMIS, SMART and ESSBASE.
  • Strong verbal, written, analytical, organizational and interpersonal skills.
  • Experience working with all levels of management.
  • Experience working independently and exercising confidentiality and sound judgment in making decisions.
  • Experience composing and formatting correspondence, business proposals and presentations.
  • Experience dealing with confidential information.
  • Experience coordinating travel arrangements.
  • Experience communicating and working with all levels of an organization.

Gallo does not sponsor for employment based visas for this position now or in the future.

To view a full job description, please click here.




Equal Opportunity Employer

Gallo will consider all qualified applicants for employment, including those with criminal histories, consistent with the requirements of applicable law.

Job Segment: Sales Support, Outside Sales, Data Entry, Sales, Administrative

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