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Sales Support Coordinator (temp to perm)

Location: Wakefield, MA, US, 1880

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Date: May 24, 2019

Company: E. & J. Gallo

Why E. & J. Gallo Winery?

Named a Glassdoor "Best Places to Work" three years in row, we couldn't be prouder of our company culture. As the largest family-owned winery in the world with over 100+ unique wine and spirits brands, our products are synonymous with life's special occasions. Come celebrate with us! Your Talent & Gallo | A Perfect Pairing

As a Sales Support Coordinator, you will administer and coordinate Sales programs and projects specific to functional and/or channel needs. You will process and perform administrative duties as needed. This is an autonomous role where you will handle internal customer inquiries and managed a detailed approach to daily tasks and while working well with people at all levels inside and outside the organization.

This is a temporary position with opportunity to go permanent.

 

What You Will Do

  • Responsible for overseeing and coordinating special projects and Sales programs as assigned.
  • Prepares and maintains project plans, tracks progress and keeps clients and stakeholders apprised of any issues. Also reports health and status of projects and programs to clients and stakeholders.
  • Maintains project and program related documents.
  • Reviews project and program requirements and identifies interdependencies with other areas and coordinates accordingly.
  • Proactively seeks continuous improvement of tools, processes and field support resources.
  • Manages all aspects of event management including planning and execution.
  • Demonstrates daily a clear understanding and acumen of digital Sales tools.
  • Supports the sales force with general operations to help reach the team’s objectives.
  • Prepares correspondence, various documents, and reports.
  • Conducts basic data reporting and tracking for department.
  • Perform data entry and submits progress reports for key Sales processes.
  • Participates in the assimilation and on-boarding process for new hires.
  • Creates PowerPoint presentations and presentation materials.
  • Screens telephone calls, receives and directs visitors, resolves routine and moderately complex inquiries.
  • Communicates internally important feedback from customers.
  • Distributes incoming mail; prepares packages for shipping.
  • Organizes and maintains an e-file system.
  • Organize travel, events, conferences, and other meetings.
  • Orders and maintains supplies; arranges for equipment maintenance when necessary.
  • Creates expense reports and reconciles department purchasing cards.
  • Maintains calendar of appointments, meetings and travel itineraries; coordinates related arrangements.
  • Distributes minutes of meetings and other vital department information.

What You Will Need

  • High School Diploma or State-issued equivalency certificate.
  • Bachelor’s degree plus1 year of business or administrative experience to include project management; -OR- 5 years of business/administrative experience to include project management experience.
  • Experience organizing, prioritizing and meeting deadlines while working on numerous on-going projects simultaneously.
  • Experienced in event coordination or management experience.
  • Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.
  • Experienced in preparing reports and writing business correspondence.
  • Well versed in Microsoft Office Suite Software.
  • Skilled in verbal and written communications.

What Will Set You Apart

  • Bachelor’s degree plus 4 years of Sales, Administrative or Project support experience reflecting increasing levels of responsibility.
  • Knowledge of standard office practices and procedures.
  • Excellent telephone skills.
  • Skilled in the use of BRIO, FMM, SMIS, SMART and ESSBASE.
  • Strong verbal, written, analytical, organizational and interpersonal skills.
  • Experience working with all levels of management.
  • Experience working independently and exercising confidentiality and sound judgment in making decisions.
  • Experience composing and formatting correspondence, business proposals and presentations.
  • Experience dealing with confidential information.
  • Experience coordinating travel arrangements.
  • Experience communicating and working with all levels of an organization.

Gallo does not sponsor for employment based visas for this position now or in the future.

To view a full job description, please click here.

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Equal Opportunity Employer

Gallo will consider all qualified applicants for employment, including those with criminal histories, consistent with the requirements of applicable law.


Job Segment: Sales Support, Outside Sales, Data Entry, Sales, Administrative

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