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Timekeeping Technician

Location: Elizabeth, NJ (Gallo Wine Sale, US

Date: Jun 23, 2022

Company: E. & J. Gallo

Why Gallo?

With a global portfolio of over 100 unique wine and spirits brands, we are the largest family-owned winery in the world. Apply Today! Our Brands. Your Future.


Under direct supervision, performs time keeping responsibilities for distributor hourly population. Clerical duties involved include all hourly timekeeping inquiries and requests. Prepares and processes incentive payouts to be submitted to winery payroll.


Essential Functions

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

• Responsible for timekeeping of Union and Non-Union hourly payroll.

• Reconciles Vacation/Sick/PTO entries with time off requests.

• Tracks PTO for Union hourly payroll, including distribution of annual recap sheets.

• Supports various administrative functions for union salaried, union hourly and non-union hourly employees.

• Processes and communicates hourly payroll changes, including voluntary deductions, special pays and validates annual PTO accrual, notifications of temporary disability benefit payments

• Respond to and address any timeclock related issues, and communicate updates as appropriate

• Submit the annual compensation report to the ABC for all those who hold solicitors permit

• Responds to employees regarding payroll related issues and inquiries.

• Provide employees ADP access training and direct deposit set-up

• Assign new employee ADP badges

• Union seniority, track days worked and maintain the union seniority list

• Tracking probation period for Union employees for benefit and accrual purposes

• Calculating earned PTO for all probationary employees and communicating to data management/HR People Operations to appropriately reflect accrued PTO balances

• Tracking hourly rates for Union population to update applicable wage rates according to the negotiated Wage Rates, including new hire and probationary union team members

• Updating annual negotiated wage rates per negotiated wage rates, and communicating changes to the data management/people operations team.

• Submit updates for changes in reporting structure as appropriate

• Review and submit time correction forms and submit to payroll

• Provides departmental reporting as it relates to time keeping, for hourly population.

• Updates and maintains time profiles in ADP for hourly population when necessary.

• Responsible for processing and submitting incentive payouts, to include salaried and hourly distributor population.

• Partners and collaborates with the Sales, Warehouse, Delivery, HR and Winery Teams to convey information and resolve issues and inquiries.

• Maintains satisfactory attendance to include timeliness.

• Responsible for understanding and complying with applicable quality, environmental and safety regulatory consideration.


Supervisory Responsibilities

• N/A



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Minimum Qualifications

• High School diploma or State-issued equivalency certificate plus 4 years of payroll or accounting experience reflecting increasing levels of responsibility.

• Experience assembling, compiling, analyzing and summarizing data.

• Skilled in the use of computer applications, including Microsoft Office products (MS Word, MS Excel, MS Outlook).

• Experienced in reading and comprehending simple instructions, correspondence, and memos.

• Experienced in writing simple correspondence and procedures.

• Skilled in adding, subtracting, multiplying and dividing in all units of measure, using whole numbers, common fractions, and decimals.


Preferred Qualifications

• Bachelor’s degree.

• Knowledge of ADP system.

• Beverage or liquor industry experience.

• Familiarity with New Jersey wage and hour, and New Jersey Family Leave & Temporary Disability.

• Strong verbal, written and interpersonal skills.

• Ability to use discretion in dealing with confidential matters.

• Educated on basic accounting principles.

• Strong problem solving and analytical skills under tight deadlines.

• Strong attention to detail.

• Experience working in a high paced, time sensitive environment.

• Good communication, problem solving and organizational skills.

• Establishes, maintains, and fosters a positive and harmonious working relationships with those contacted in the course of work.


Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, use hands to handle reports. The employee is occasionally required to stand, walk, and reach with hands and arms. Specific vision abilities required by this job include close vision.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The temperature, noise level and cleanliness of the work environment vary.

Gallo is an Equal Employment opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, traits historically associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics in California), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, sexual orientation (actual or perceived), transgender status, sex stereotyping, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law. 


We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gallo is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process.
If you need any assistance or accommodations due to a disability, please let us know at 209.341.7000.


Nearest Major Market: New York City

Job Segment: Payroll, Clerical, Law, Finance, Administrative, Legal