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ACCOUNTING CLERK

Location: Elizabeth, NJ (Gallo Wine Sale, US

Date: Nov 16, 2022

Company: E. & J. Gallo

Why Gallo?

With a global portfolio of over 100 unique wine and spirits brands, we are the largest family-owned winery in the world. Apply Today! Our Brands. Your Future.

SUMMARY

Under general supervision, performs duties related to general accounting support.  This position will report to the Manager, Operation Services.

 

ESSENTIAL FUNCTIONS (What you'll do:)

  • Prepares winery bill back entries and enter journal in JDE for approval.
  • Assists with the daily cash deposit, and prepares and enters in JDE the corresponding JE’s for approval.
  • Partners with the winery to reviews, researches and resolves past due statements and old invoices with a sense of urgency and tenacity.
  • Reconciles accounts receivable accounts; Enters customer order reships (approx.  35 per day).
  • Separates and scans the 520 customer checks; Scans credit application forms.
  • Ensures that the Quarterly Sales Tax filing is prepared by the winery and payment is sent to the State of NJ.
  • Enters in VIP A/R refund checks as needed.
  • Codes, scans and emails to the winery vendor invoices received via mail or hand delivered.
  • Serves as a back-up for the Receptionist which may include answering phones, greeting visitors and employees, opening and distributing mail and other responsibilities as assigned.
  • Serves as back-up for Inventory Control Clerk which may include printing and emailing inventory reports, and entering inventory receipts into VIP.
  • Scans images of invoices for departmental records and permanent storage.
  • Provides excellent customer service to internal as well as external customers.
  • Completes the On/Off report for the Accounts Receivable Department.
  • Prepares and scans the daily COD deposit.
  • Files daily deposit reports and the invoice register.
  • Enter in Expense Express the expenses for all Display employees.
  • Responsible for separating the monthly RIP voided checks.
  • Responsible for separating and filing place the commission reports with the payroll check/direct deposit advice in envelopes for distribution.
  • Prepares monthly temporary labor accruals and corresponding JE for approval.
  • Reconciles “Other Supplier Accounts”.
  • Codes vendor invoices in workflow; Prints and images invoice register on a daily basis.
  • Maintains the EZ Pass Account; Creates payment requests as needed.
  • Maintains Sales Manager Mileage excel spreadsheet.
  • Deposits the daily cash twice each week.
  • Responsible for processing and managing truck insurance, spoiled wine replacements, beverage tax and envelope inventory.
  • Maintains satisfactory attendance, to include timeliness.
  • Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations.
  • This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

 

QUALIFICATIONS (Who we are looking for:)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM QUALIFICATIONS

  • High school diploma or State-issued equivalency certificate plus 4 years of clerical or administrative office experience reflecting increasing levels of experience.
  • Required to successfully pass a Credit Check.
  • Skilled in the use of MS Word and Excel at the intermediate level.
  • Ability to draft business communications and correspondence.
  • Good communication skills.
  • Ability to work under pressure, meet aggressive deadlines and make sound decisions.
  • Ability to use discretion when dealing with confidential information.
  • Good organizational skills.
  • Experience reading and comprehending simple instructions, correspondence, and memos.  Experience writing simple correspondence and procedures.
  • Skilled in adding, subtracting, multiplying and dividing in all units of measure, using whole numbers, common fractions, and decimals. 

PREFERRED QUALIFICATIONS

  • High school diploma or State-issued equivalency certificate plus 3 years Accounting  experience reflecting increasing levels of responsibility.
  • Experience effectively presenting information and responding to questions in one-on-one and small group situations.
  • Skilled in 10-key by touch.
  • Applies common sense to carry out instructions furnished in written, oral, or diagram form.  Experience dealing with problems involving several concrete variables in standardized situations

Elizabeth, NJ; Carteret, NJ; Linden, NJ; Clark, NJ; Newark, NJ; Bloomfield, NJ Rahway, NJ; Roselle, NJ; Cranford, NJ; Kenilworth, NJ; Union, NJ; Hillside, NJ; East Orange, NJ; South Orange, N

 

Gallo is an Equal Employment opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, traits historically associated with race, including but not limited to, hair texture and protective hairstyles (such as braids, locks, and twists), color, national origin, ancestry, creed, religion, physical disability, mental disability, medical condition as defined by applicable state law (including cancer and predisposing genetic characteristics in California), genetic information, marital status, familial status, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical conditions, sexual orientation (actual or perceived), transgender status, sex stereotyping, age, military or veteran status, domestic violence or sexual assault victim status, or any other basis protected by applicable law. 

 

We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Gallo is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process.
 
If you need any assistance or accommodations due to a disability, please let us know at 209.341.7000.


Nearest Major Market: New York City

Job Segment: Accounts Receivable, Payroll, Clerical, Accounting, Law, Finance, Administrative, Legal