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PART TIME ADMINISTRATIVE ASSISTANT

Location: Commerce, CA, US, 90040

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Date: Feb 19, 2019

Company: E. & J. Gallo

Why E. & J. Gallo Winery?

Recognized by Glassdoor as a "Best Place to Work" two years in a row, we couldn't be prouder of our employees. We are the largest family-owned winery in the world with over 100 brands. We are committed to driving innovation, sustainability, and fostering a culture of collaboration. We look forward to having you join the team! Your Talent & Gallo | A Perfect Pairing

SUMMARY

Under limited supervision and on own initiative performs administrative assignments in support of the department. Acts as focal point for department and responds to requests on a wide range of topics.

 

ESSENTIAL FUNCTIONS

  • Organizes and prepares a variety of sales and non-technical correspondence. 
  • Compiles content and prepares PowerPoint decks.
  • Gathers and compiles data and assists in the preparation of simple statistical and narrative reports.
  • Runs reports on a routine basis and distributes as necessary.
  • Plans events, including assisting with large department celebrations, team off-sites, internal events, meetings, department parties and after hours events, etc.
  • Processes invoices, purchase orders, and other business transactions.
  • Assists in planning and implementing various projects around the office.
  • Processes incoming and outgoing mail/correspondence. Prepares special mailings and close-out packages.
  • Answers phones, routes calls appropriately, manages email correspondence, and greets visitors in a professional, courteous manner.
  • Books travel arrangements and manages business related expense reimbursements.
  • Establishes and maintains files to ensure immediate retrieval upon request. 
  • Resolves routine and complex department related inquiries.
  • Provides back-up support for other administrative personnel.
  • Maintains calendar of activities, events and meetings.
  • Orders office supplies; ensures that supplies are organized and readily available.
  • Performs other duties and special projects that will relieve superiors of details pertaining to the position.
  • Practices safe work habits.
  • Maintains satisfactory attendance, to include timeliness.
  • Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations.
  • This job description reflects management’s assignments of essential functions; it does not prescribe or restrict the tasks that may be assigned.

 

 

SUPERVISORY RESPONSIBILITIES

N/A

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Gallo does not sponsor for employment based visas for this position now or in the future.

 

MINIMUM QUALIFICATIONS

  • High school diploma or State-issued equivalency certificate.
  • 2 years prior administrative assistant or office experience.
  • Experience operating standard office equipment to include personal computer.
  • Strong knowledge of Microsoft Office (Word, Excel, PowerPoint).
  • Experience producing high quality reports, presentations and other documents.
  • Experience assembling, compiling, analyzing and summarizing data.
  • Experienced in reading and comprehending simple instructions, correspondence, and memos.
  • Strong verbal, written, organizational, and interpersonal skills.
  • Skilled at typing 50 words per minute.
  • Skilled in adding, subtracting, multiplying and dividing in all units of measure, using whole numbers, common fractions, and decimals. 
  • Ability to use discretion when dealing with confidential information.
  • Candidates for this position must have a valid driver’s license and a safe driving record. Required to obtain a California driver’s license or appropriate state driver’s license within 30 days of hire.

 

PREFERRED QUALIFICATIONS

  • Associate’s degree.
  • 4 years administrative assistant experience reflecting increasing levels of responsibility.
  • Skilled in the use of Publisher, Photoshop, and Illustrator / or In Design.
  • Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities.
  • Ability to maintain flexibility and quickly address changing priorities.
  • Ability to work comfortably with people at all levels of the organization.
  • Highly organized, detail oriented and demonstrates a high degree of accuracy.
  • Establishes, maintains, and fosters a positive and harmonious working relationships with those contacted in the course of work.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • While performing the duties of this job, the employee is frequently required to sit, use hands to handle reports. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and move up to 45 pounds. Specific vision abilities required by this job include close vision.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Work is done in an office environment and may involve errands around or off the property.

 

DIST001

Equal Opportunity Employer

Gallo will consider all qualified applicants for employment, including those with criminal histories, consistent with the requirements of applicable law.


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