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HR ASSISTANT-Talent Acquisition

Location: Commerce, CA, US, 90040

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Date: Jan 8, 2019

Company: E. & J. Gallo

Why E. & J. Gallo Winery?

Recognized by Glassdoor as a "Best Place to Work" two years in a row, we couldn't be prouder of our employees. We are the largest family-owned winery in the world with over 100 brands. We are committed to driving innovation, sustainability, and fostering a culture of collaboration. We look forward to having you join the team! Your Talent & Gallo | A Perfect Pairing

SUMMARY

Under general supervision, supports the recruiting initiatives for E. & J. Gallo’s Affiliated Distributors in California. Responsible for administering the initial phase of the candidate interview process, and may support basic administrative functions when candidates are hired.

 

ESSENTIAL FUNCTIONS

  • Schedules candidate interviews using MS Outlook.
  • Develops candidate interview agendas; ensures that the hiring manager and the candidate receive all of the appropriate information in advance of the candidate visit.
  • Reviews candidate applications and conducts phone interviews with qualified candidates.
  • Coordinates travel arrangements for out of town candidates; collects and processes candidate expenses.
  • Processes and tracks candidate background checks.
  • Coordinates the scheduling of drug screening and medical/physical examinations; reports results to the appropriate recruiter before the candidate begins employment.
  • Opens job postings in the Pathfinder database and applicable websites.
  • Generates Offer for Employment letters; verifies that the offer letters reflect the agreed terms of hire.
  • Maintains satisfactory attendance, to include timeliness.
  • Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations. 
  • This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.

 

SUPERVISORY RESPONSIBILITIES

N/A

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Gallo does not sponsor for employment based visas for this position now or in the future

 

MINIMUM QUALIFICATIONS

  • High school diploma or State-issued equivalency certificate plus 2 years of administrative assistant/department assistant, department coordinator or customer service experience reflecting increasing levels of responsibility.
  • Skilled in the use of MS Word, MS Excel, and MS PowerPoint at a basic level; MS Outlook at an intermediate level.
  • Experienced in reading and comprehending simple instructions, correspondence, and memos.
  • Experienced in writing simple correspondence and procedures.
  • Skilled in adding, subtracting, multiplying and dividing in all units of measure, using whole numbers, common fractions, and decimals. 

 

PREFERRED QUALIFICATIONS

  • Bachelor’s degree in business administration with a concentration in human resources.
  • Knowledge of all full lifecycle recruiting concepts.
  • Experience managing demands, accepting criticism and constructive feedback, while being extremely adaptable and flexible.
  • Skilled in quickly learning systems, processes, and procedures.
  • Experience handling sensitive and confidential information appropriately.
  • Skilled in reading, comprehending, interpreting and executing simple instructions, short correspondence and memos.
  • Skilled in composing and formatting correspondence, business proposals and presentations.
  • Skilled in adding, subtracting, multiplying and dividing using whole numbers. 
  • Experience using server-based applicant tracking system, preferably PeopleSoft.
  • Experience meeting business needs, beating competitors, and operating within financial resource constraints.

 

PHYSICAL DEMANDS 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms.

 

WORK ENVIRONMENT 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually moderate.

AFF001

Equal Opportunity Employer

Gallo will consider for employment qualified applicants with criminal conviction records in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring


Nearest Major Market: Los Angeles

Job Segment: Recruiting, HR, Law, Human Resources, Legal

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